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Communications

Vicki Comerford

Secretary / Registrar & Director of Communications


Sports Engine App for Communications & Calendar

Effective Nov. 2019, the Colts moved to a new web service provider, which also means we have rolled out a new app to be used by our coaches, TCs and athletes for all communications, team planning, calendaring, etc. This change will enable our communication to improve tenfold over years past.  This app is downloadable for both iPhone and Android. Please go to the Apple Store or Google Play and search "SportsEngine" (see logo picture to the right). Please make sure you login using the same email as the one that was used to create your athlete's registration. If you don’t see your athlete's team or name once you are logged into the app, send an email to registrar@grayslakecolts.org

Withdrawals and Refunds Policy

effective 1/20/21  

  • Grayslake Colts has a “no-cause” policy.
  • Refunds are based on the fully assessed registration fee, not a point of time in the payment plan process.
  • Spring Cheer and Spring Dance sessions do not qualify for any refund.
  • Cheer Camp and Dance Camp sessions do not qualify for any refund.
  • Fall football, cheer and dance sessions, a no-cause refund of 50% will be granted when requested in writing/email to the President.
    • Spring 7-on-7 Football must request their refund no later than midnight on Monday, April 19, 2021.
    • Fall Cheer and Fall Dance must request their refund no later midnight on Tuesday, June 1, 2021.
    • Fall Football must request their refund no later than midnight on Tuesday, July 20, 2021.
    • There will be no registration refunds after these dates, no exceptions.
  • Force Majeure: Our refund policy does not change based on natural disasters, acts of God, or any other unanticipated events such as these.
  • If the Colts organization is not allowed to play any of the 2021 sessions specifically due to COVID-19 restrictions placed by any outside organization, a 100% refund will be issued according to the dates outlined above (7-on-7 Football: 4/19/21; cheer/dance: 6/1/21; Football: 7/20/21). Beyond each of the respective dates, no refund will be issued for any reason.
  • Refund requests can take up to 60 days to process, and they will be issued back to the original form of payment; no exceptions. If more than 180 days have passed since the original payment was made, a check will then be issued, payable to the parent or parents who originally completed the registration.

2021 Board Meeting Dates

All 2021 Board of Director meetings will be held at *First Draft in Grayslake, IL.  Below are the meeting dates remaining for 2021:

  • June 2 @ 6:30pm
  • July 7 @ 6:30pm
  • August 4 @ 8pm
  • September 1 @ 8pm
  • October 6 @ 8pm
  • November 3 @ 8pm
  • December 1 - This will be our annual election beginning at 6:30pm (location TBD).  Please see our by-laws, which are posted to our website, to view who is eligible to vote in our annual election.  The annual board meeting will take place immediately following starting at about 7:00pm.

*Location subject to change due to various reasons; please first email communications@grayslakecolts.org if you would like to attend a board meeting as a guest, and confirm location.

REGISTRATIONā€¦THINGS TO KNOW

  1. Please add cell phone numbers for MOM and DAD to your account. 
  2. You will not have the option to save a “shopping cart” in the SportsEngine registration form. You must check-out, or risk losing your work.
  3. If you have any questions, please send an email to registrar@grayslakecolts.org.

Background Check of All Volunteers

All Board Members, Coaches, Team Coordinators and Choreographers 18 and older must successfully complete a background check BEFORE they will be able to take the field and/or work with children and represent the Grayslake Colts.  This is not only a requirement of The Grayslake Colts, but also ALL of our affiliates including The TCYFL, ICA, IDA, The Grayslake Park District, CCSD #46, and District #127.  Please register on the Colts website as a Volunteer - Coach, Assistant Coach, Team Coordinator or Choreographer.  Once approved, you will be emailed information explaining how to begin the background check process. If you have any questions or concerns, please email president@grayslakecolts.org.